WHAT IS A LOCAL PRINTER?

A local printer is a printer that is directly connected to a specific computer via a USB cable. It is a printer only accessible from that particular workstation and therefore can only service one computer at a time. Local printers provide reliable printer access to employees with large printing needs. They also improve the efficiency of the project workflow. When a local printer is used to print project details, it is easy to see at a glance if the printed materials are accurate. If there is a problem, it can be corrected in a timely manner.

While convenient, local printers have drawbacks, especially when it comes to costs. Buying and maintaining multiple printers is expensive on its own, but each printer also requires ink and paper. If your local printer is not a top brand and fails, it can be difficult to find someone who can get it repaired. In addition, the failure of a local printer will negatively affect employee productivity because it cannot simply redirect it to another printer.

WHAT IS A NETWORK PRINTER?

A network printer is part of a workgroup or network of computers that can access the same printers at the same time. A network printer does not need to have a physical connection to the network. Instead, it can be connected wirelessly and assigned to a workgroup. Network printers efficiently meet the needs of multiple employees with a single printer.

ADVANTAGES OF CONNECTING A PRINTER TO A NETWORK

Network printers offer flexibility and efficiency for all employees in the office; they can work with multiple platforms (Windows, Mac, Linux, etc.) and different types of printers (laser, inkjet, thermal, etc.). This means that users in the office can access network printers regardless of the platform used on their device. In addition, network printing solutions offer employees different printing options when different types of printers are connected to the network.

The downside is that multiple users can access the same printers, projects can be delayed when the printer is already in use. In addition, if the network goes down, printers become unavailable.

While some businesses and work environments are better served by local printers, we have found that most businesses today are better served by network printers.

HOW IS THE NETWORK PRINTER IDENTIFIED ON THE NETWORK?

Three variables are used to identify a network printer on a network: its IP address, its name, and its hardware. Any of these will effectively communicate which printing device is on the network.

NETWORK PRINTERS WITH 7 WAYS BENEFITS FOR ORGANIZATIONS

A network printer has many advantages over having each computer directly connected to its own printer. Network printers are relatively easy to set up and very easy to use once set up. The advantages of networked printers make them preferred in today's office environment. Some of the main benefits include:

# 1 - SAVE COSTS

With network printers, you can save money in many ways.

You don't need a printer for every employee.
You will have to ship fewer printers, eliminating the need to stock a wide range of consumables.
Minimizing the number and variety of machine models in your office can save money on support and maintenance.
Training all employees to use the same equipment optimizes internal printing processes.

Individually, these savings opportunities offer additional benefits, but collectively they provide significant savings in time and money for your business.

# 2 - LESS MAINTENANCE

Since there are fewer devices and more similar models, your overall printing technology will require less maintenance. Your service needs will become more centralized and manageable.

# 3 - LESS LEARNING, MORE ONE

Employees will be equally knowledgeable about the use of your central printers, resulting in increased workplace efficiency. Individual printers may vary based on brand, age, capabilities, and consumable requirements; these options require specialized training, understanding, monitoring and maintenance, which can be time-consuming for your employees.

As your print technology ages and needs replacement, your employees will need to keep learning about new features and troubleshooting techniques to stay productive. Simplifying your printing environment with a well-managed network printer program can minimize this.

# 4 - ACCESS ADVANCED OPPORTUNITIES

Network printers designed for more complex and voluminous tasks tend to be of higher quality than personal printers. A centralized network printer will almost certainly have better capabilities than personal printers in terms of print performance, speed, paper handling, and advanced finishing capabilities. In addition, these types of devices often have an extended life cycle.

# 5 - REMOTE USE

A network printer can accommodate employees working from remote locations who still need to print. By connecting to the network over the Internet, employees can send documents to print from anywhere. Networked printers are a great tool for people who need to print from remote locations.

# 6 - MULTIPLE PRINTER CONNECTION POSSIBILITY

Some offices require more than one printer - for example, you may need to print high quality graphics in one department while accommodating large volumes of prints in another. With a networked printing environment, you can connect as many printers as needed and give your employees the ability to send their projects to the appropriate printer based on their printing requirements.

# 7 - SIMPLE TRACKING

Lack of usage tracking almost certainly results in unmanageable and uncontrolled printing costs. It is much easier to track printer and supplies usage with network printers, especially when used with Managed Print Services.

WHAT IS FIT FOR YOU?

The decision on whether your business needs local or network printers depends on your core business. There is no single right answer for every business or every situation. Consulting with a print professional can help you determine your company's needs and determine if local or network printers are the best solution for your office.